The Oakbarn Restaurant is committed to protecting your privacy. The General Data Protection Regulation (GDPR) is a landmark privacy law affecting the European Union (EU). The following outlines the efforts of The Oakbarn Restaurant to become compliant with the GDPR by the regulation deadline of May 25, 2018.

GDPR basics

What is the GDPR?

The General Data Protection Regulation (GDPR) is a new privacy legislation that replaces the EU Data Protection Directive (Directive 95/46/EC) within the European Union. The GDPR regulates the collection, use, transfer, and sharing of personal data with the key purpose of protecting it.

What constitutes personal data?

Personal data includes any information related to a living resident or citizen of the EU that can be used to directly or indirectly identify the person. It can be anything from a name, a photo, an email address, medical information, or even an IP address or cookie.

Who does the GDPR affect?

The GDPR affects companies processing the personal data of individuals residing in the European Union, regardless of a company’s location. It applies not only to organisations located within the EU, but also to organisations located outside of the EU if they offer goods or services to or monitor the behaviour of EU residents and/or citizens.

How will the GDPR affect businesses?

The GDPR requires organisations to be transparent on how personal data is collected, used, and stored. This requires transparency from organisations on what personal data is collected, purposes for which it is collected, and who it is shared with. It also requires companies to enable individuals whose personal data is being processed to exercise their rights in relation to their data. The GDPR also requires companies to ensure appropriate protections when EU personal data is transferred outside the EU.

What new user rights does GDPR regulate?

  • Right to Access. EU residents and citizens (or “Data Subjects,” as they are called in the regulation) have the right to obtain confirmation from the organisation that has collected their data as to whether their personal data is being processed, where, and for what purpose. They also currently have (and will continue to have under the GDPR) the right to receive a copy of this personal data.
  • Right to Be Forgotten (or Data Erasure). Data Subjects can demand that the organisations erase their personal data and cease further dissemination of the data.
  • Data Portability. Data Subjects can receive the personal data concerning them (which they have previously provided) and have the right to transmit that data to another organisation.

The Oakbarn Restaurant and GDPR

The Oakbarn Restaurant maintains a Privacy Notice on our website that outlines how we will collect and use data.

GDPR Specifics

We collect information from you in the following ways

  • When you complete a ‘Win Dinner for Two’ form
  • When you provide us with a business card
  • When you complete a Pre-Order form (for a Group booking)
  • When you make a reservation
  • When you contact us via the Website

This information may include 

  • Email address
  • First name
  • Last name 
  • Phone number
  • Address
  • Date of Birth

This information is stored in our diary system or on our secure Servers and / or on the Servers of our third party service providers (See our Privacy Notice) and is accessible only by the Oakbarn Restaurant Staff.

We collect this information to be able to provide our services to you efficiently.

We keep this information as long as we have a relationship with you, and need to keep in touch regarding this.

We may ask for your explicit consent to send you marketing information, which you can choose to receive, or not. We keep a record of your consent, whether online or on paper’ (eg Win Dinner for Two, or a Pre-Order Form).

All records are kept securely.

We do not pass your details onto any third parties except where we have a legitimate interest (eg sending items by post)